Minutes for 16th July 2015


Minutes of the Meeting of the Parish Council held on Thursday, 16th July 2015 starting at 7:00pm in Hanley Swan Village Hall.

Present: Councillors: Sue Roberts (Chairman); Bob Lamb; Sue Adeney; Sarah Darwent; Alison Bolton

Apologies: John Taverner; Peter Goodyear (PPW); Mike Morgan (DCllr)

In Attendance: Mrs Rebecca Abunassar (Clerk) Andrea Morgan (DCllr)

117/15 Welcome:

The Chairman welcomed all present to the Meeting of the Parish Council.

118/15 Declarations of Interest & Dispensation Requests from Councillors

a) Register of Interests: Councillors were reminded that they should have updated their register of interests and sent them to John Williams at MHDC.

b) To declare any Disclosable Pecuniary Interests in items on the agenda and their nature: none declared.

c) To declare any Other Disclosable Interests in items on the agenda and their nature: None declared.

d) To Consider Written Requests from Councillors for the Council to Grant a Dispensation (S33 of the Localism Act 2011) – written requests to be with the clerk at least 4 days prior to a meeting – Councillors were asked to complete a dispensation request for precept setting and financial discussions post election. Cllr Lamb’s & Roberts’ had been received.

Action: The Clerk to email out the required forms to remind the Councillors to complete them.

Closure of the meeting to allow parishioners present to speak on any matters relating to the Parish.

No requests made.

119/15 Minutes

The Minutes of the Meeting of the Parish Council held on 18th June 2015 had been previously circulated and the minutes were approved and signed.

120/15 Matters Arising & Progress Reports not Listed elsewhere on the Agenda:

a) Min 69c/14: Anne Ballinger gift

Action: Councillors to continue to source ideas.

b) Min 70d/14: Cycle Route

The opening ceremony was held on the 25th June at 2.30pm and was a success with a photo of the event in the local paper.

c) Min 148/14: Superfast Broadband

Superfast Broadband was now live in sections of Hanley Swan but there was no update on Cabinet 3.

d) Min 164/14: Cemex Application

Cllr Lamb gave a brief update on the application. A meeting had taken place between Cemex, Croome Estate and Upton Rowing Club to discuss the Rowing Club’s request for an amendment, however, Cemex did not wish to amend their plans at the present time. A date had still not been set by the County Council to hear the application as the Environment Agency had asked for additional information which was delaying the process.

e) Min 45b/15 Blackmore Bus Stop:

No additional update was available but Cllr Adeney advised that Chris Holloway no longer had responsibility for transportation at the County Council so they would need to contact the person that had taken over responsibility for transport.

f) Min 98a/15: Bus Passes/Route to school & meeting with the Parish Council and the High school to resolve issue:

A follow up meeting had been held with the High School to discuss the parking issue and school transportation plan. The options of running a minibus were dismissed due to cost and the long term plan to expand the bus bay was the favoured solution however as it would be a capital expenditure it was uncertain when it might go ahead as funding was not currently available for it. A proposal from the meeting was to ask parents to adhere to the school’s policy and pick up from the bus bay after 3.30pm when the buses have departed. A meeting was scheduled for 14th September at 2.45pm as a precursor to Councillors and School Staff talking to those parents parked inconsiderately and getting them to adopt the school policy. School staff, Parish Councillors and CSOs would be asked to attend the meeting and to leaflet drop parents at the start of next term.

Action: Invite CSO’s, District and County Councillors and Governors to be part of the initiative.

g) Min 98b/15: St Gabriel’s Wood:

The correct name of the wood was St Gabriel’s and not Coverside as previously advised to Caroline Sutton. It was agreed to contact Caroline again to ask if she knew the owner of the coppice as it was agreed that the wood fitted the criteria to request inclusion on the Community Right to Buy asset list and that it would be beneficial for a future section 106 project.

Action: Ask Caroline Sutton if she has contact details for the current owner.

h) Min 98c/15: Speed Check on Welland Road

The request was still outstanding with Safer Roads Partnership.

Action: Send a follow up email request.

i) Facebook Page:

Cllr Darwent had met with the Dave Morton and it was agreed that she would be given administrator rights for a facebook link from the website so that she could keep it up to date with useful information such as police advice and updates.

121/15 Finance:

a) Payment of Accounts:

Members approved the payments of accounts as in the presented schedule in Appendix 1.

b) Notification of receipts received:

£351 from the consolidated stock.

c) Annual Finances:

The Clerk advised that she had met with Chris Price and completed the internal audit. The Annual Return had be sent to Grant Thornton for the external audit process.

122/15 Projects related to the Section 106 Funding:

a) Cricket Club:

They had received their section 106 monies, the High School had matched the amount and the Cricket Club had also raised additional funding. The work was scheduled to start in September to lay the artificial turf.

b) Parish Council:

The Clerk had ordered the signage from the Big Lottery Fund and the MHDC plaque was presented to the Councillors by DCllr Andrea Morgan.

Action: The Clerk to order the signage and arrange for it to be put up.

c) Request for possible future projects for Section 106 Consideration:

A circular cycle path was put forward as a possibility along with the purchase of St Gabriel’s Wood.

123/15 Planning:

a) To Consider the following applications referred by MHDC for consultation:


Proposal for 4 new dwellings and creation of new vehicular access

Location: Land off Gilberts End Lane, Gilberts End Lane Hanley Castle,

The Council considered the application and raised the following objections to the application:

1) it was not within the settlement boundary, 2) the style of house had already been objected to under different planning applications, 3) it was another piecemeal development, 4) the orientation of the houses caused neighbouring properties to be overlooked.


Demolition of waste incineration unit, remediation and the construction of 3 new dwellings

Location: Waste Incineration Unit, Hangmans Lane, Hanley Castle,

The Councillors consider the application and raised objections on the following grounds:

It was not a suitable location for additional housing. It was recognised that the plans showed the development on a brown field site however there were concerns it would expand onto the green site area.

A similar application had been submitted a few years ago and was refused. It was agreed to revisit the grounds for the previous objections to the application.

Action: The Clerk to contact the planning officer.

b) To consider under the Scheme of Delegation any Planning Applications received between the publication of the agenda and the Meeting


Merebrook Farm,

Conversion of a barn into a holiday let.

The documentation was not available to view. The Councillors were asked to look at the documentation when it was available and to email their comments to the Clerk.

c) Details of Decision Notices Received to-date:

None received

d) Details of Appeal Notices Received to-date:

None received

e) Details of enforcement action:

9Nothing to report

124/15 Highway Matters

a) Report & Works for the Lengthsman

It was reported that the cycle way towards Upton had over hanging brambles and it was asked if the Lengthsman could be advised and clear them. The Paddocks was noted to be overgrown and encroaching onto the cycle path and required attention.

b) Update on reported issues

A meeting was arranged with Ian Bamforth for the 3rd August to show him the areas of concern on Gilberts End.

Action: Clerk to ask Pete Sauntson to attend to the sections of the cycle path and to confirm the date of the meeting with Highways.

125/15 District & County Councillors Reports

a) District Cllrs Morgan & Morgan:

DCllr A Morgan updated the Council on a meeting that she had attended at Malvern Hills regarding a proposal to home Syrian families which was voted against by the District Council due to funding issues.

b) County Cllr Tom Wells:

Cllr Wells was not present.

126/15 Report of the:

a) Parish Paths Warden – (Peter Goodyear)

Mr Goodyear’s report was read out. He had investigated the complaint about the path to Tuck Mill being blocked by an electric fence. He advised that the electric fence had a plastic hook to allow the electric fence to be safely moved to allow passage as is normal for public pathways.

b) Pond Wardens (Neil & Gigi Verlander)

None received

c) Playing Field Warden (Graham Holmes)

Cllr Adeney advised that the Youth Club were prepared to empty a bin if purchased so it was agreed to source a few examples for consideration.

Replacement posts were still being sought for the kickboard as finding posts long enough was proving difficult.

Action: The Clerk to source costs for a litter bin to be placed by the Youth Shelter.

127/15 Environmental Matters

a) Report of the Environmental Working Group

Cllr Adeney said that she was pleased with the cut outside the church. She also said that she had had a quote to cut the verge from the birch tree to Highball of £325 + VAT by a company with the appropriate equipment. She was going to use them personally and if they were satisfactory it was agreed to ask them to proceed.

It was noted that several prominent signs had appeared on the Upton Road by the turning to Clive’s Fruit Farm. It was agreed that Duncan Rudge should be contacted and asked what their stance was on signage by the side of the road.

Action: Email Duncan Rudge to ask opinion on roadside advertising.

b) The Big Lunch

Cllr Adeney reported that the Big Lunch was a great success.

128/15 Neighbourhood Development Plan

Cllr Lamb advised that the plan was still progressing and they were working towards the first draft of policies. A grant of £4269 had been applied for to assist with financing consultancy required to progress but if successful it must be spent within 6 months.

129/15 Correspondence

a) MHDC Planning Services

Quality Tour Nominations. The Parish Council considered the applications and decided that application for the land behind Jubilee Cottage & Montrose was an example of a poor planning application and the Swan Inn extension was agreed to be a good example.

Action: The Clerk to feedback to MHDC planning.

130/15 Topics raised by Councillors, Committees, Clerk & Parishioners

a) Upton Library

Cllr Roberts provided an update on Upton Library. It was now called ‘Upton Villages Together’ and was now a registered charity. The lease was still not resolved with WCC due to staff changes but it was hoped it would be by the end of August. The Parish Council’s donation of £2700 was requested and it was agreed that a cheque would be raised for the amount.

131/15 Councillors reports and items for future agenda:

a) Road Redesign:

Cllr Lamb asked for the item to be included at the next meeting as a possible section 106 project to help reduce speed within the villages.

132/15 Date of Next Scheduled Meeting:

17th September 2015

The meeting closed at 08.55 pm

Signed ……………………………… Date: 17th September 2015


Appendix 1: Schedule of Payments & Receipts 16th July 2015

Payment of Accounts:

The under mentioned accounts were approved:

Payments Raised for Approval
Date No. Payee Detail Amount
16th July 1451 New Farm Ground Maintenance June Cuts & Pond & Jubilee Cottage £690.00
16th July 1452 Rebecca Abunassar Jun & July Clerk Duties £ 744.16
16th July 1453 HMRC PAYE £25.20
16th July 1454 Cartridge World Printer cartridge & Stamps £36.43
16th July 1455 Peter Sauntson  June lengthsman £65.00
16th July 1456 Upton Villages Together Library Donation £2700.00
Total £4260.79

Signed ……………………………… Date: 17th September 2015